No caps on projects or pages. Just a clean home for client work
ruttl caps its free plan at 1 active project and 5 pages. Additional features and project capacity are locked behind rigid tier walls.
Workflow provides a clean home for all client work without restrictive caps on projects and pages.
At a glance
The major breaking points with ruttl
Live visual sandboxes vs. centralized creative operations
ruttl: Built as a collaborative space for agencies, designers, and non-technical clients to point-and-click, edit copy, swap images, and visually tweak live pages without touching raw code.
Workflow: Workflow acts as your structured, calm operational home for end-to-end project tracking, multi-media review rounds, and clean client approvals.
Low-code handoff vs. unified project workspace
ruttl: Translates visual feedback into developer-friendly tasks, bridging the gap between design choices and technical implementation using built-in Kanban boards.
Workflow: Workflow turns every review directly into a clean, trackable task list with zero clutter.
Pick ruttl if…
- You want a free-forever plan with 1 active project and 5 pages.
- You or your clients want to edit copy, swap images and tweak live pages visually without touching code.
- You want feedback turned into developer-friendly bug tickets on a built-in Kanban board, with optional sync to outside project tools.
- The lowest per-seat price matters most: Pro is $18/mo per user, with a 2-seat minimum on monthly billing.
If that's you, ruttl is a solid choice.
In depth
Let’s see how Workflow & ruttl stack up against each other:
Feedback and review
Projects and tasks
Clients and scaling
Pricing
ruttl operates on a per-user model with unlimited projects on paid tiers, while Workflow utilizes a per-seat model built specifically for granular, linear scaling one seat at a time without traditional seat-bucket constraints.
$20/mo per Creative
Teammates and Guests are always free.
Upload and manage your creative work: add websites, images, videos and files, create new versions, and see every public project. Perfect for designers, developers and anyone who uploads work.
View every public project, leave comments, and create text-only tasks and design requests. They can't upload work or create versions. Perfect for project managers and stakeholders who review work.
See only the projects they're invited to, leave comments, and create and edit tasks there. Perfect for clients and freelancers on a single project.
Workflow is loved by busy designers
Absolutely loving this program!
Tomi Lucien, Web Designer
Brilliant for easy collaboration with my clients.
Alex Collier, Brand & Website Designer
Clients immediately learn how to use it.
Kirsten Meyerson, Founder of Aspen Theory
The best customer support I experienced so far. The software is fantastic as well!
Nikola Marinkovic, Website Designer
My first client got in there and has taken to it super easily — so you’ve pretty much nailed it.
Kessiah Carlbon, Designer
I never had to onboard people onto Workflow. They just get it.
Johnny Lam, Formfactor Design
I said to my director, “why haven’t you signed us up yet? This is a no brainer — we need it.”
Kristie Sheryn, Head of UX
Brilliant product. Increased our communication feedback and clarity.
Nicholas O’Donnell-Hoare, Head of Design
This product is a game changer. My team think it’s the best thing they’ve seen.
Mark Wells, Entrepreneur
Frequently asked questions
I already use ruttl for some projects. Can I switch easily?
Yes! You can start your next project in Workflow today. You can also add your legacy links to a Workflow Portal if you want to keep everything centralized.
I like recording videos to explain my work. Can I do that in Workflow?
Yes! Workflow includes built-in video and voice recording, left as comments right on the design. Record a walkthrough, attach it to the exact frame, and your client sees exactly what you mean.
Do my clients need to create an account or log in to leave feedback?
No. Clients can access projects via a seamless, friction-free link without wrestling with passwords, login walls, or forced account creations.
How do I keep client feedback from spiraling into endless revisions?
Workflow turns review comments directly into actionable checklist tasks so you can establish clear boundaries, lock down your rounds, and move on with your day.
Can I manage multiple clients and projects in one place?
Yes. Workflow is built as a complete client operations hub, allowing you to organize separate projects, assets, and client spaces without juggling multiple apps.
Is Workflow more expensive than ruttl?
Workflow often ends up being more cost-effective for growing teams because you don't face sudden tier jumps - you simply scale one seat at a time as you expand.
Have smooth client communication without a cost shock
Your client comms don't have to be stuck or expensive.